A company move or expansion is an enormous project, especially to a different country. You might consider the Netherlands for an office move for a number of reasons; it has a central position in Europe, excellent international connectivity through Amsterdam Airport Schiphol, good public transportation and the country is open to foreign investments. But which aspects require some extra attention when moving your company to the Netherlands?
1. Taxes and customs when moving your company to the Netherlands
Firstly, if you’re thinking about moving your company to the Netherlands, you will cross paths with The Dutch Tax and Customs Administration (Belastingdienst in Dutch). This organization collects taxes from private individuals and businesses on behalf of the state. With the tax money, the Dutch government provides residents with education, (social) security, health care and roadworks, among other things. Naturally, the Dutch Tax and Customs Administration also includes Dutch Customs (Douane in Dutch). This part of the organization monitors import, export and transit of goods in and out of the country.
As a company trying to settle in the Netherlands, it might seem as if the Dutch Tax and Customs Administration is not your friend. There are many rules to adhere to. However, once you’re settled in, you’ll realize that both you and your employees are well taken care of. What was once a demanding organization, has now become a reliable safety net.
2. Personal Records Database
In the Dutch Personal Records Database (Basisregistratie Personen (BRP)) all the personal data of Dutch residents and Dutch people living abroad are stored. The data, such as marriage, childbirth and a change of address, are collected by municipalities. When someone moves to a different municipality, the personal data also move. When someone moves to a different country, the data are transferred to the Non-residents Record Database (Registratie Niet-ingezetenen (RNI)). This database mainly contains data on people who live abroad but have strong relationships with the Dutch government.
While operating in the Netherlands, you’ll most certainly get to do with these organizations. The data they collect are used by the tax office, for example.
3. Department of Motor Vehicles
In the Netherlands the Department of Motor Vehicles (DMV) is split into two separate organizations: the Dutch Vehicle Authority (Rijksdienst Wegverkeer (RDW)) and the Central Bureau of Licenses (Centraal Bureau Rijvaardigheidsbewijzen (CBR)). The first registers all vehicles and drivers licenses, the latter assesses whether or not someone gets a driver’s license.
After a relocation you can only keep using your foreign driver’s license for a certain period (depending on where you come from). If your employees are relocating to the Netherlands as well, make sure they either exchange their foreign driver’s license for a Dutch version or take a new driving exam.
4. Insurance when you’re moving to the Netherlands
If you’re moving to the Netherlands, you might be surprised about the way insurance works. Basic health insurance, for example, is mandatory for everyone who works or lives in the Netherlands. In addition, liability insurance is mandatory for everyone in the Netherlands who owns a car. Your employees cannot live or work in the Netherlands without these insurances, so make sure you enlighten them if you haven’t done that yet.
5. Packing up for the office move
Last but not least, moving office means you and your co-workers have a lot of packing to do. Our advice is to not take too much with you; take only what you really need and what’s hard to replace. All the other things you can just buy in the Netherlands, to save yourself lots of shipping costs (and time). In most of the local stores people speak English very well, so communication will not be a problem.
UTS Van Hoek is the expert on business relocations to and in the Netherlands. We can help you with everything that comes with the relocation. That includes disassembling, packing, loading, (sea) transport and even taking care of documents and customs. Contact us using the information below and together we’ll find out what we can do for you!